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B2B Legal Compliance & Regulatory Framework Official Documentation

Terms, Conditions of Use & Data Processing Policy (GDPR)

Governing the intermediation, selection, and facilitation services for the import of non-EU workforce provided by MCA WORKFORCE SOLUTIONS SRL exclusively for legal entities and employers in Romania.

Last updated: January 2025
Version: 2.1 B2B Enterprise
Controller: MCA WORKFORCE SOLUTIONS SRL
GDPR Policy Cookie Policy
Section 01

Controller and Agency Identification Details

The platform and related foreign workforce selection, recruitment, and intermediation services are operated directly by the commercial company MCA WORKFORCE SOLUTIONS SRL, a Romanian legal entity operating under the professional brand MCA WORKFORCE SOLUTIONS.

Statutory Name
MCA WORKFORCE SOLUTIONS SRL
Registered commercial brand: MCA Workforce Solutions
Tax & Trade Register Identification
CUI: 53430971
Trade Reg. No.: J2026004785008
EUID: ROONRC.J2026004785008
Operating Office & Address
București
Str. Fabrica de Chibrituri nr. 50, București
Legal Representative & Management
Executive Management
Client Relations & B2B Support Department
National Accreditation & Digitalized Legal Framework MCA WORKFORCE SOLUTIONS SRL holds the statutory authorizations for workforce selection and placement activities, operating in an integrated manner under the digital procedure introduced by GEO No. 32/2026 via the single platform WorkinRomania.gov.ro.
Section 02

Scope of Activity & B2B Services

The activity of the MCA Workforce Solutions agency is addressed exclusively to legal entities (employers and commercial companies) in Romania facing labor shortages and seeking to recruit skilled or unskilled workers from outside the European Union.

Standardized Recruitment Corridors

Rigorous selection organized in certified centers across 5 source countries: Nepal, Sri Lanka, India, the Philippines, Pakistan, calibrated to the job description specifications provided by the employing company.

Single Digital Application Procedure (GEO No. 32/2026)

The single digital application, submitted and managed through the official platform WorkinRomania.gov.ro following the amendments introduced by GEO No. 32/2026, including the verification file and issuance of the required authorizations.

Consular Assistance & D/AM Visa

Scheduling appointments at MFA consular sections in Nepal, Sri Lanka, India, the Philippines, or Pakistan, preparing the consular file, and monitoring the status of work visa approvals.

Logistics, Transport & Onboarding

International flight booking, airport pickup from Henri Coandă International Airport Bucharest, occupational health guidance, and full support for residence registration formalities.

B2B Note: MCA Workforce Solutions does not charge any commission or fee from recruited candidates. All service agreements are concluded transparently with the beneficiary employing companies in Romania.
Section 03

Commercial Terms & Relationship with Beneficiary Employers

The contractual relationship between MCA WORKFORCE SOLUTIONS SRL and the beneficiary company is governed by the Framework Agreement for Recruitment and Immigration Assistance Services, concluded individually prior to initiating any selection activity.

3.1. Obligations of the Beneficiary Employer

  • Company registration on the governmental platform WorkinRomania.gov.ro, absence of outstanding obligations to the consolidated general budget, minimum 1 year of activity in a compatible field, and absence of penalties for undeclared work in the last 6 months;
  • Conclusion of the bilingual Individual Employment Contract (CIM) (in Romanian and in a language understood by the employee) using official templates and its registration in the workinromania.gov.ro register;
  • Payment of salaries exclusively into a bank account, OHS training in a language understood by the employee, and provision of personal protective equipment;
  • Provision of Romanian language and cultural integration courses for a minimum period of 6 months from the start of activity (at least 6 hours/week), notification of IGI and the agency within 5 working days for unjustified absences exceeding 3 consecutive days or upon termination of the employment contract, as well as retention of employment documents for a minimum of 5 years.

3.2. Financial Transparency & Absence of Hidden Costs

The cost structure is clearly itemized in the contract: fees related to the single digital application procedure via WorkinRomania.gov.ro, consular visa fees, international airfare, and the agency's recruitment fee. No unforeseen cost will be invoiced without the prior written consent of the Beneficiary.

Section 04 — Key Policy

NOTICE AND CONSENT REGARDING THE PROCESSING OF PERSONAL DATA (GDPR)

This section governs the conditions under which personal data is collected, processed, and stored by MCA WORKFORCE SOLUTIONS SRL, in strict compliance with the provisions of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (GDPR) and applicable national legislation.

4.1. Purposes of Processing

Personal data collected by MCA WORKFORCE SOLUTIONS SRL is used exclusively to fulfill the following legitimate purposes:

Recruitment and selection of suitable professional profiles from Nepal, Sri Lanka, India, the Philippines, and Pakistan;
Technical testing, reference checks, and skills assessment;
The single digital application, submitted and managed through the official platform WorkinRomania.gov.ro following the amendments introduced by GEO No. 32/2026;
Assistance in the long-stay consular visa (D/AM) application process;
Facilitating formalities related to international transport and accommodation;
Fulfilling statutory reporting obligations to Romanian authorities.

4.2. Categories of Processed Data

During the selection and intermediation process, the following categories of data provided directly by candidates, legal representatives, or partner companies are collected:

First and last name Professional experience Domicile and residence Phone number Date of birth Email address Passport details Professional qualification CV data and test results Data from certificates and diplomas References & recommendations

4.3. Data Retention Period

Personal data is retained for the duration of recruitment and selection activities and subsequently, in the absence of a concluded employment contract, for a maximum period of 2 years from the date of receiving the application file / CV, for the purpose of presenting similar job opportunities or in accordance with statutory archiving requirements imposed by inspections of competent authorities. Upon expiration of this period, the data is irreversibly deleted or anonymized.

Section 05

Data Subject Rights (under EU GDPR 2016/679)

As a data subject (candidate or representative of a partner company), you benefit from a series of rights guaranteed by European legislation, which you may exercise free of charge:

Right of Access

You may request confirmation as to whether or not your data is being processed by us, as well as a copy of such data.

Right to Rectification

You may request the correction of inaccurate data without undue delay or the completion of incomplete data.

Right to Erasure (“Right to be Forgotten”)

You have the right to request the deletion of data when it is no longer necessary for the purposes for which it was collected.

Right to Restriction of Processing

You may temporarily restrict the processing of data if you contest the accuracy or lawfulness of the processing.

Right to Data Portability

You may receive the data you provided in a structured, commonly used, and machine-readable format for transfer.

Right to Object

You may object at any time to processing based on a legitimate interest or for direct communication purposes.

Withdrawal of Consent

You may withdraw your consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal.

Right to Lodge a Complaint

You have the right to lodge a complaint at any time with the National Supervisory Authority for Personal Data Processing (ANSPDCP) at its headquarters on B-dul G-ral. Gheorghe Magheru 28-30, Sector 1, București, or through the official portal www.dataprotection.ro.

Section 04 — Key Policy

Cookie Policy (Strictly Necessary & Functional Cookies)

This web platform uses exclusively strictly necessary and functional cookies to ensure optimal technical operation, B2B form security, and to remember visitors' language preferences. We do not use profiling, behavioral advertising, or third-party commercial tracking cookies.

csrftoken 1 year

Form Security (CSRF)

Strictly necessary technical cookie for protecting request for proposal and contact forms against Cross-Site Request Forgery attacks.

Strictly necessary • First-party
django_language 1 year

Interface Language Preference

Functional cookie that remembers the language manually selected by the user (Romanian, English, etc.) for consistent page display on subsequent visits.

Functional • First-party
messages Section 01

Request Submission Confirmation

Cryptographically signed temporary cookie, used exclusively for displaying the confirmation message immediately after submitting a form.

Functional • Session
Legal Basis & Browser Cookie Management

According to Art. 4 para. (5) of Law no. 506/2004 and Directive 2002/58/EC (ePrivacy), strictly necessary cookies for providing a service expressly requested by the user are exempt from the obligation to obtain prior consent via pop-up banners. You can always block or delete these cookies from your browser settings (Chrome, Firefox, Safari, Edge), but disabling the csrftoken cookie may prevent the submission of offer forms.